Organizations must ensure they maintain collected personally identifiable information (PII) according to federal law while understanding the specific laws applicable in their jurisdiction. Understanding and maintaining compliance with the legal frameworks for managing company-held data will help avoid data breaches and related penalties.
Here are some best practices for managing company-held data:
- Create a comprehensive data protection policy: Develop clear guidelines that outline how your organization collects, stores, processes, shares, and disposes of personal information. Ensure all employees are aware of these policies and receive regular training on best practices.
- Maintain up-to-date knowledge of legal requirements: Stay informed about changes to data privacy regulations such as GDPR, CCPA, or HIPAA that may impact your business operations. Consult with legal experts if necessary to ensure full compliance when managing company-held data.
- Leverage encryption technologies: Use industry-standard encryption methods like SSL/TLS when transmitting sensitive data over networks or storing it at rest within databases or file systems. This can help protect personal data from unauthorized access.
- Implement strict access controls: Limit the number of employees who have access to sensitive data and monitor their activities regularly. Introduce multi-step verification for improved security.
- Conduct regular audits and assessments: Periodically review your organization’s data privacy practices, assess potential risks, and implement necessary improvements or corrective actions based on findings.
It is important to note that certain types of personal data are considered PII depending on the country or even state the customer lives. This may include information such as a person’s name, address, phone number, and social security number, and varies from state-to-state and country-to-country. Companies that handle PII must take extra precautions to protect this sensitive information.
By following best practices and utilizing, attorneys can ensure that their organization is compliant with legal frameworks governing personal data privacy. This includes having the right team to support data privacy compliance efforts. Contact Baer Reed’s privacy team today.
Mr. Reyes graduated with honors from the Ateneo de Manila University, where he received the Procter and Gamble Student Excellence Award. He obtained his Juris Doctor degree from the Ateneo de Manila School of Law. During law school, Mr. Reyes was part of the Philippine delegation to the Willem C. Vis International Commercial Arbitration Moot held in Vienna, Austria. He was also a member of the Ateneo Society of International Law and the St. Thomas More Debate Society. He completed his internship at the Public Attorney’s Office. He wrote a thesis entitled: “To Kill A White Elephant: An Analysis of the Fiduciary Exception to the Corporate Attorney-Client Privilege”. Mr. Reyes is admitted to practice law in the Philippines and the State of New York.
Ms. Lardizabal-Manzano is a graduate of San Sebastian College-Recoletos, where she earned her B.A. in Political Science. In 2003, she received her law degree from Lyceum of the Philippines and was admitted to practice law in 2004.
Matthew Hersh earned a B.A. in Political Science from Columbia University in 1990 and graduated cum laude from Georgetown University Law Center in 1999. He also holds a master’s degree in international relations from the Georgetown University School of Foreign Service.
Cap. Avi Levak (Res. IDF) graduated from from Israel’s prestigious Ben-Gurion University of the Negev with a Bachelor of Science in Computer Science and Mathematics. He is also a Leadership and Communication coach trained in TuT coaching by Alon gal in Israel. Avi specializes in high-level, in-depth analysis of business and client needs, within systems and software strategy and architecture.
Ms. Tyler graduated cum laude from Georgetown University and received her law degree, cum laude, from Georgetown University Law Center. During law school, she interned at the United Nations Economic Commission for Europe. She also worked on The Tax Lawyer journal and was a member of the award-winning Barristers’ Council Mock Trial Team. Ms. Tyler is admitted to practice law in the State of California and the District of Columbia.
Ms. Cruz-Anonuevo graduated cum laude and top nine in her batch from Miriam College with a degree of Bachelor of Arts in InternationalStudies. She obtained her Juris Doctor degree from Ateneo de Manila University School of Law in Rockwell. During law school, she interned in Rivera, Santos, Maranan & Associates. She was also part of Ateneo’s Labor Law Bar Operations. She wrote her thesis on, “Stealing Privacy: Limitations on Media’s Photographic Invasion.,” Ms. Cruz-Anonuevo is admitted to practice law in the Philippines.
Ms. Aquino-Batallones obtained a Bachelor of Arts degree in Development Studies (with Minors in Global Politics and Hispanic Studies) from the Ateneo de Manila University. In 2011, she received her Juris Doctor degree from Ateneo de Manila University School of Law. During law school, she interned at Romulo Mabanta Buenaventura Sayoc & de los Angeles then became an intern of Ateneo Legal Services Center’s Clinical Legal Education Program.
Mr. De Guzman graduated from San Beda College with a degree of Bachelor of Arts Major in Economics and received his law degree from San Beda College of Law. He is multilingual and is fluent in three languages: Chinese, Filipino, and English. He was admitted to the Philippine Bar in 2003.